Which section of a report appears at the top of every page in the printed report?
An effective executive summary will be able to stand alone, because decisions may be made based upon the strength of the executive summary alone. The best strategy for writing the executive summary is to organize it according to the sequence of information presented in the full report. Show
Other things to consider include:
Look at first and last sentences of paragraphs to begin to outline your summary. Find key words and use those words to organize a draft of your summary; look for words that enumerate (first, next, finally); words that express causation (therefore, consequently); words that signal essentials (basically, central, leading, principal, major) and contrast (however, similarly, more than, less likely). Sample Executive SummaryThe following example of an executive summary is from the Colorado State University online Writing Studio: EXECUTIVE SUMMARY Susie’s Cookies began as a small business in Cleveland, Ohio, which has expanded to include 45 stores throughout the Midwest. Plans have already been instituted to expand sales nationwide, using the same “mall-concept” marketing strategy, which has proven successful in the Midwest. Despite these plans, Susie’s Cookies may be in danger of bankruptcy. Advertising Costs Expansion Costs Recommendation Reports organize and summarize data for viewing online or for printing. A detail report displays all of the selected records. You can include summary data such as totals, counts, and percentages in a detail report. A summary report does not list the selected records but instead summarizes the data and presents totals, counts, percentages, or other summary data only. Access has several
report generation tools that you can use to create both detail and summary reports quickly. This lesson teaches you how to create reports. The Report button creates a simple report that lists the records in the selected table or query in a columnar format. Tip: After you create a report, you can save it. As with other objects, you can also save a report by right-clicking the reports tab and selecting Save. Saved reports appear in the Navigation pane. Tip: Access reports created simply by using the Report button have several sections. They are detailed in the following table.
Sections of a Report Report Header Appears at the top of the first page and displays the report title. Page Header Appears at the top of every page and displays the headings (field labels) for each column. Page Footer Appears at the bottom of every page and displays the page number and total number of pages. Detail Section Appears between the page header and page footer and displays the records from the table or query. Report Footer This section is optional. Appears on the last page of the report and displays summary information such as grand totals. Use the Report WizardYou can also use the Report Wizard to create a report. The Report Wizard provides you with more flexibility than you get by using the Report button. You can choose the tables and fields, group the data, sort the data, summarize the data, choose a layout and orientation, apply a style, and title your report. Follow the steps shown here to create a report by using the Report Wizard: To create a report by using the Report Wizard:Open the Report Wizard
Select tables, queries and fieldsWhen using the Report Wizard, you can use fields from multiple tables and/or queries if the tables/queries have a relationship.
GroupWhen using the Report Wizard, you can group data. Grouping puts all of the values in a field into a group based on the field’s value. For example, if your data is grouped by the Department field and the records in the Department field have values such as Administration, Computer Science, and English. Access will group all of the data for the Administration department together, all of the data for the Computer Science department together, and all of the data for the English department together.
Sort and summarizeBy using the Report Wizard, you can create up to four levels of sort. Access sorts the first level, and then sorts the second level within that sort, and so on. If you have grouped your data, you can summarize it by displaying the sum, average, and minimum or maximum value for each numeric field. You can choose to have your report display just the summary data or each detail line and the summary data. There is also an option that allows you to display the percent the sum of each group is of the grand total. All of the fields in your report may not fit on a single page. You can have Access automatically adjust the size of the font so that every field fits.
Layout and orientationYou can choose the layout and orientation of your report. The layout determines where each field appears on the page. Access provides three options to choose from: Stepped, Block, and Outline. When you choose an option, the left side of the window displays a graphic of the layout. Orientation determines whether Access creates the report in portrait or landscape. Most paper, such as paper sized 8 1/2 by 11, is longer on one edge than it is on the other. If you print in Portrait, the shortest edge of the paper becomes the top of the page. Portrait is the default option. If you print Landscape, the longest edge of the paper becomes the top of the page.
StyleA style is a set of formats consisting of such things as background colors, fonts, font colors, and font sizes. Access supplies predesigned styles that format titles, labels, and more. When you choose a style, the left side of the window displays a preview.
Create a titleOn the final page of the Report Wizard, you can title your report. The title appears at the top of the report and on the Navigation pane.
Tip: Reports created with the Report Wizard may have the following two sections in addition to the sections found in reports created by using the Report button.
Modify a ReportAfter you create a report, you can modify it. You can add groups or sorts, add fields, change labels, and perform many other tasks. You can view a report in Report view, Layout view, Design view, and Print Preview. You can modify a report in Layout view or Design view. In Layout view, you can see your data, and the report you see closely resembles how your report will look when you print it. You can make most, but not all, changes to your report in Layout view. Design view displays the structure of your report. In this view you cannot see the underlying data, but you can perform some tasks in Design view that you cannot perform in Layout view. This tutorial focuses on Layout view. To change to Layout view:
Change the Size of a Field or Label If the data in a field or label seems crowded, if some of the data in the field or label does not appear, or if the data appears as pound signs (####), the field or label is too small. To change the size of a field or label:
Tip: Incidentally, if you want to change the height of records, click the top or bottom of a field border and drag upward or downward. Add a Group or Sort When you create a report by clicking the Report button, you are not given options that enable you to group or sort. You can use the Group & Sort button on the Format tab to create a group or sort. When you create a report by using the Report Wizard, you can use the Group & Sort button to add or modify a group or sort. To Group or Sort:Open the Group, Sort, and Total pane
Add a group
Add a sort
Groups and sorts display in the Group, Sort, and Total pane in levels. Access performs the highest-level group or sort first, the second level next, and so on. After you have added a group or sort, you can set several options by clicking the More button and then clicking the down-arrow next to each option and making your choices.
There are three buttons on the right side of the Group, Sort, and Total pane. If you want to delete a group or sort, click the group or sort you want to delete and then click the Delete button. Groups and sorts execute in the order they are listed in the Group, Sort, and Total pane. If you want to change the order of execution, click the group or sort you want to move up or down and then click the Move Up or Move Down button to move a group or sort up or down a level. To add a field:
To delete a field:
To move a column:
To change a title:
To change a field label:
To change the paper size:
To change paper orientation:
To change margins:
To add page numbers:
To add current date or time:
Apply an AutoFormat You can use the AutoFormat option on the Format tab to apply formats such as background colors, fonts, and font sizes quickly. To apply an AutoFormat:
Change Fonts and Formats You can use options on the Format tab to manually apply formats to your report. However, before you can apply a format to a field or field label, you must select the field or field label by clicking it. To select multiple items, hold down the Shift key and then click each item you want to select. A box surrounds selected items.
Tip: After you modify your report, you must save it if you want to keep the changes. To save, click the Save button on the Quick Access toolbar or right-click the report’s tab and then click Save. Create Mailing LabelsIn Access, the easiest way to create a mailing label is to use the Label Wizard. The Label Wizard extracts name and address data from your database and formats it so you can print it on commercially available labels. Each time you view or print labels, the data are extracted from the database, so as you update your database, Access updates your labels. To create labels:Open the Labels Wizard
Choose a product numberMost commercially available labels have a product number. You should be able to find the number on the box. You use the product number to tell Access the dimensions of your labels and the number of columns and rows that are on a page.
Choose a font, font size, font weight, and colorA font is a set of characters (text) represented in a single typeface. Each character within a font is created by using the same basic style. The Label Wizard has options that allow you to select a font, font size, weight, and color. You can also choose to italicize or underline the text in your labels.
Create a layoutYou create the layout of your labels by selecting fields and placing them in the Prototype Label box. You type any text or spaces that you want to appear on your label.
SortWhen creating labels, you can sort on any field and you can have multiple levels of sort. For example, you can sort by last name and then by first name.
Title the report
Tip: When you view labels in Report view, they may appear in a single column. To see how your labels will appear when printed, use Print Preview. Print a ReportOften, the people who use Access data only see a printed report. In Print Preview, you can see exactly how your report will look when printed, you can make changes to it, and you can print it. To print, click the Print button in the Print group. The Print dialog box opens and you can select your print options. To change to Print Preview:
Several options are available to you in Print Preview.
Tip: To view a report online, use Report view. Open your report. Activate the Home tab. Click the down-arrow under the View button. Click Report view. Your report displays in Report view. Which section of a report appears at the top of every page?Decide which data to put in each report section. What is called appears at the top of the first page and displays the report title *?4.6. Rating. Unlock Full Solution (Free) A header is text found at the top of an electronic document or hard copy. For example, in Microsoft Word a header could be created in a document to display the page number in the top corner of each page.
What is a header in a report?A report header consists of the report items that are placed at the top of the report body on the report design surface. They appear only once as the first content in the report. A report footer consists of report items that are placed at the bottom of the report body.
Where is the report header located in the report?The page header appears at the top of each page, except the first. The only header you can specify at the top of the first page is the report header.
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